Everything in the toolbox.

Every feature, in plain language — check it does what you need before you commit.

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Catalog

Your prices, not a database's.

One catalog of what you actually pay. Every estimate draws from it.

The Amberdesk resource catalog: material, labor, equipment, subcontractor, and fee lines side by side, each with its category and its rate per unit

Five cost types

Materials, labor, equipment, subs, fees. One list.

Change it once

Update a price and every estimate follows.

Price history

Every change logged, with when and what it was before.

Your units

Metric or imperial, per resource.

Default waste & markup

Set on the resource; every line inherits.

Assemblies

Build it once. Drop it in anywhere.

Package the work you do over and over into priced assemblies.

Adding two assemblies to an estimate in Amberdesk

Reusable assemblies

Base cabinet, deck footing — built once, reused on every job.

Always current

Assemblies re-price from today's catalog when you drop them in.

Swap parts freely

Change a resource inside one estimate without touching the original.

Rename per job

Custom names stick; otherwise names follow the catalog.

The math

Every line computes itself.

Quantity, waste, markup, totals — live on every keystroke.

A deck estimate with its live cost summary in Amberdesk

Waste factored in

qty × rate × waste on every material line.

Markup that sticks

Per line or per job. Never forgotten.

Three ways to price

Standard, fixed lump sum, or percent of subtotal.

Contingency & overhead

Percent adjustments on any group.

Live totals

The summary updates as you type.

Override without breaking

Pin a rate on one line; the catalog stays clean.

Scenarios

Price it three ways. Send one.

Compare options in one estimate, then lock the one you send.

Cedar and composite scenarios compared side by side in Amberdesk

Side by side

Cedar $18,650. Composite $23,400. One estimate.

Lock the bid

Freeze the number you sent.

Client-ready comparison

Scenarios can go straight onto the proposal PDF.

AI drafting

Describe the job. Get a draft.

A head start on the blank page — priced from your own catalog.

An AI-generated draft estimate in Amberdesk, headed "review before sending" and listing the assumptions it made and the questions still open for the client

Your prices, not averages

Drafts are priced from your catalog, not national data.

A draft, not a decision

Every line lands in the editor for you to review.

Proposals

A PDF you'd hand a client.

What the client sees is as clean as what you built.

Both pages of a customer-facing Amberdesk estimate PDF, headed with the contractor's own logo: the cost breakdown and line-item detail, and the totals page listing an optional add-on and an aluminium-railing upgrade option beside the base price

Clean estimate PDF

Customer-facing, no internal costs leaked.

Your logo on it

Your business, front and center.

Project Options

Show clients the scenarios side by side.

Schedule

Know what's running when.

Every job you've won on one timeline — phases, dates, and what overlaps.

The Amberdesk schedule: every won project as a bar on one month-by-month Gantt with a line marking today, then one project's Milestones tab showing each phase as a dated bar with its own share of the total

One timeline, every job

All your projects on one Gantt. Expand a job to see its phases.

Phases with dates

Break a job into milestones — demo, framing, finish — each with a start and end.

Value per phase

Assign estimate lines to a milestone and it carries its own slice of the total.

See the pipeline too

Toggle draft and sent jobs on to see what's coming, faded until it's won.

Job tracking

Know what each job really made.

The bid was a guess. The actuals are the answer.

Amberdesk job costing on a won project: contract value against actual, with labor running over budget in red and materials under in green

Actuals against the bid

Log real costs against the locked number.

Winners and losers

See which jobs made money, not just felt like it.

Workspace

Bring the crew.

One catalog, one set of numbers, everyone on it.

Amberdesk workspace members: an owner, an admin, and a member on one account, with a fourth invitation still pending

Invite your team

Everyone estimates from the same catalog.

Roles

Owners and admins control what changes.

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